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Paper 9 - 29 May 1998 Meeting 

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT AUTHORITIES

29 May 1998

APPOINTMENTS TO OUTSIDE BODIES

Report by the Policy Officer

RECOMMENDATIONS

(1) That nominations be made to outside bodies as shown in paragraph 4 and in the annex; and

(2) That the success of the reporting back arrangements be noted.

APPOINTMENT AND REPORT-BACK ARRANGEMENTS

1. The appointment and report-back guidelines agreed last July are re-stated below:-

(1) The overall objective must be "the best person for the job" given that the outside bodies generally have work to do which is not political. In considering who is the best person, the need for some reasonable continuity of service on an outside body should be taken into account.

(2) If (1) is satisfied then the intention should be to achieve both a geographic and political spread amongst Association representatives. The spread should reflect the geography of Hampshire and the political make-up of constituent authorities.

(3) If a constituent authority has a particular interest in providing a representative on a particular outside body then it should be free to state this to the Association. They will then be given preference in allocation of places if (2) is broadly satisfied.

(4) Members representing the Association should report back to the Association annually on the work of the outside body and the main issues (if any) for the Association arising from the work. Such reports should be brief and might accompany an annual report or other suitable general report on the outside body.

(5) Where the Association is represented by more than one member, they should work together to prepare a report back.

(6) Where an officer also represents the Association, the officer should normally co-ordinate the report back.

2. These arrangements have worked well and there is now a complete programme for reporting back.

REPORT-BACK PROGRAMME

APPOINTMENTS

3. Appointments are shown in the annex. New appointments are needed as follows:-

BODIES WITH MUTUAL REPRESENTATION

4. The Associations of Parish and Town Councils (APTCs) are full members of the Association. The local authorities are represented on the APTCs. With this close partnership built into our arrangements, it would seem unnecessary to arrange for formal "reporting back".

5. The following bodies are also represented at HIOW meetings on a regular basis:

Community Action Hampshire
Isle of Wight Rural Community Council
Dorset Councils Association.

HIOW is represented at Dorset Councils Association meetings, and the local authorities are represented on the Community Action bodies. It is better to encourage full participation at regular meetings than to programme regular "reports-back".

THE LOCAL GOVERNMENT ASSOCIATION (LGA)

6. LGA representatives have reported back as follows:

These reports-back have been sent to West Sussex authorities (with which HIOW shares the current electoral college). Other LGA Committee reports-back will be arranged for HIOW. In addition we are gradually developing a "six-county" approach: the LGA Economic Regeneration Committee held an open meeting on 29 April in Crawley, West Sussex.

REGIONAL BODIES

7. The six counties will jointly be making appointments to Regional Environmental Protection Advisory Committees (REPACs) and probably to other regional bodies. Councillor Brenda Smith from New Forest District Council currently represents this area on the REPAC and her appointment pre-dates HIOW. This will be the subject of a future report to HIOW.

NICK GOULDER
Policy Officer

HARD COPY OF LIST OF OUTSIDE BODIES AVAILABLE ON REQUEST

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